Invoice and finance back-office automation with AI

Most finance back-office work follows rules someone knows by heart and nobody has written down. We put those rules into an AI agent that reads invoices, statements and emails, classifies them by entity and cost centre, and prepares the reconciliation for the team to approve.

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Typical processes

  • Extracting and classifying invoices received by email
  • Bank reconciliation from statements
  • Automatic filing in SharePoint or Drive, by entity and by month
  • Alerts for missing or duplicate invoices

How we work

  1. A 30-minute call to pick one process.
  2. A prototype on your data in under a week.
  3. You decide: go to production, adjust or stop. No long-term commitment.

Case

Construction company

Before

Finance ran on one person, who then left. Up to 175 invoices a month were typed in by hand, suppliers were paid twice, and invoices got lost between email, paper and WhatsApp.

The agent

Takes invoices from any channel, reads and classifies them, matches each one to its site, and flags a duplicate before it gets paid. It also chases late payments and expiring licences.

Engineers approve each classification from their phone in about 30 seconds.

Result

Diagnosis complete and project awarded. Now being built.

Frequently asked questions

Does the finance team lose control?
No. The agent prepares and a person approves before anything is posted.
What volume makes it worthwhile?
From about 100 invoices a month.
How much does it cost?
The first call is free. The prototype, built on your data, costs €10,000.

See also

Let's build.

Let's talk about your first agent. No commitment, no generic deck.

Open the calendar

miguel.cunha@waldyn.eu · waldyn.eu · +351 918 056 995